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Birthday Party Planning Checklist
Complete party planning checklist from invitations to cleanup. Never forget a detail for your child's perfect birthday.
📝 2-4 Weeks Before
- ○Set date, time, and venue
- ○Choose theme (ask the birthday kid!)
- ○Create guest list
- ○Send invitations (digital or paper)
- ○Book entertainment if needed
- ○Order custom cake or plan to make
- ○Plan activities / games
🛒 1 Week Before
- ○Confirm RSVPs (follow up if needed)
- ○Buy decorations (balloons, banners)
- ○Buy party supplies (plates, napkins, cups)
- ○Order/buy party favors
- ○Plan menu + shop for food
- ○Prepare playlist
- ○Buy birthday candles
🎈 Day Before
- ○Confirm cake pickup time
- ○Prep any food that can be made ahead
- ○Charge camera / clear phone storage
- ○Set up what you can
- ○Wrap party prizes
- ○Assemble favor bags
- ○Check weather (outdoor plan B?)
🎉 Party Day
- ○Final decoration setup
- ○Set up food / drink station
- ○Create photo area / backdrop
- ○Have activities ready to go
- ○Designate someone for photos
- ○Put out gift area
- ○Relax and enjoy! 🎂
📋 Timeline Example
- ○2:00 PM - Guests arrive, free play
- ○2:30 PM - Organized game / activity
- ○3:00 PM - Second activity
- ○3:30 PM - Food time
- ○4:00 PM - Cake + singing
- ○4:15 PM - Open presents (optional)
- ○4:30 PM - Free play / pickup time
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❓ Frequently Asked Questions
What does the Birthday Party Planning Checklist include?
This checklist contains 35 specific items organized into 5 categories: 📝 2-4 Weeks Before, 🛒 1 Week Before, 🎈 Day Before, and more. Example items include Set date, time, and venue, Choose theme (ask the birthday kid!), Create guest list.
How do I use this checklist effectively?
1) Copy the list to your free Honeydew account. 2) Review all 35 items and remove any that don't apply to your situation. 3) Add any personal items unique to your needs. 4) Share with family members to divide responsibilities. 5) Check off items as you complete them.
Why use a checklist for birthday party planning?
Checklists reduce forgotten items by 30-50% according to productivity research. This 35-item list was curated to cover common needs across 5 categories. The average user customizes 10-20% of items for their specific situation.