Retirement Party Checklist

🗓️ Planning Timeline

• ○
  Set date, guest count, and budget (4-6 weeks before)
• ○
  Send invites or save-the-dates (3-4 weeks before)
• ○
  Book venue or confirm location and layout
• ○
  Create a simple run-of-show timeline (hour-by-hour)
• ○
  RSVP deadline set and follow-up reminders planned
• ○
  Delegate responsibilities to family members or helpers
• ○
  Rain or weather backup plan if outdoor event

🎄 Decor & Atmosphere

• ○
  Theme and color palette selected
• ○
  Key decorations purchased or DIY plan (2 weeks before)
• ○
  Lighting or ambiance items ready (candles, string lights)
• ○
  Music playlist curated (2-3 hours minimum)
• ○
  Photo backdrop or selfie station set up
• ○
  Table centerpieces and place settings planned
• ○
  Entry welcome display (wreath, sign, or arrangement)

🍽️ Food & Menu

• ○
  Menu drafted with dietary needs and allergies noted
• ○
  Grocery list organized by store section
• ○
  Make-ahead items scheduled (2-3 days before)
• ○
  Appetizer and drink station planned separately
• ○
  Serving dishes, utensils, and warming trays counted
• ○
  Dessert and coffee/tea setup planned
• ○
  Ice, napkins, plates, and cups stocked (25% buffer)
• ○
  Leftover containers and to-go bags ready

🎁 Gifts & Activities

• ○
  Gift list or activity plan finalized with budget
• ○
  Supplies for games, crafts, or traditions
• ○
  Kids entertainment plan (age-appropriate activities)
• ○
  Gift wrap, bags, and tags stocked
• ○
  Thank-you cards ready for after event

👥 Guests & Logistics

• ○
  Seating plan or flow of event planned
• ○
  Parking or arrival details sent to guests
• ○
  Cleanup plan and helper roles assigned
• ○
  Coat and bag storage area designated
• ○
  Bathroom stocked with fresh towels and supplies
• ○
  Allergy-safe food clearly labeled at serving station
• ○
  Pet plan (contained or at daycare during event)

🔎 Retirement Essentials

• ○
  Speech list and schedule
• ○
  Photo slideshow or memory board
• ○
  Guest book for messages
• ○
  Favorite food/drink menu
• ○
  Gift presentation planned

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